There’s no denying that some teams really love using Microsoft SharePoint and Office 365 to share internal knowledge. If you’re not one of those teams, though, then you’ve come to the right place. We’ve outlined a few considerations if you’re exploring alternatives to SharePoint. It’s easier than you might think to move your team to a new internal knowledge base.
Why you may want a SharePoint alternative
Before we jump into the alternatives tools you can use in place of SharePoint, it’s probably useful to take a step back and think about why you might want to switch off SharePoint. It’s a big decision and not one to be lightly made, so we’ve highlighted some of the reasons you might want to switch.
Not on the Microsoft stack anymore
For years Microsoft dominated the business software market. It seemed like everyone used Windows, Microsoft Office, Outlook, and Microsoft’s other tools, including SharePoint, to do their work. Recently, though, with the advent of cloud-based software, there’s been a shift. There are more options for software to solve your every business need. The rise of APIs also makes it easier to connect them all together, meaning you don’t need to feel constrained to one ecosystem. If you find your team has ditched Skype, Office, and Outlook and instead use Slack, Google Docs and Gmail, it might be time to ditch SharePoint for another wiki product too.
SharePoint’s a great product that has almost every feature you’d want. But it can also feel a bit bloated. If your team is on the smaller side, you might find that it has too many bells and whistles. With so many features, you might be spending more time managing the product than actually using it to solve your business needs. Luckily, there are simpler tools out there now that do most of what SharePoint does without all the bloat, so you get what you need but aren’t distracted by features you don’t want.
Easier to use
Chances are your team would love to use tools at work that are as simple as the ones they use at home, like Facebook, Gmail and Dropbox. Besides making your team happier, easy-to-use tools are better for your company because it means that people will actually use them and not have to ask too many questions about how to use them. If it seems like people on your team just aren’t engaging on SharePoint like they used to because their bar for usability and design has gone up, it might be time to switch to something lighter that looks more like a consumer app and less like a clunky enterprise tool.
Tettra: An Easier Alternative to SharePoint
Moving over from SharePoint might be easier than you think. Especially if you migrate to a product with an API. This means you can import your content quicker and more easily.
We designed Tettra to be simple, smart, and connected. Here’s how these attributes help combat some of the aspects you might not love about SharePoint:
We believe in building products and features that people love to use. Too many bells and whistles in a product can feel intimidating. Instead, if your knowledge management system is simple and intuitive, people will lean into using it. This means they’ll be more likely to document what they know
Let Tettra do the heavy lifting for you. Our smart backend will keep track of which content might have grown stale. We’ll alert you if Tettra pages are out of date, so that you can easily update or archive them. This means that the content in your wiki will be clean, rather than feeling bloated with old information.
Tettra connects to all the other tools that your team likes to use. One of our most popular integrations is with Slack. Using Tettra and Slack together, you can curate your team’s knowledge in one centralized repository, and then search it right from Slack.
We also offer integrations with Google Drive, GitHub, Zapier, and many other tools you rely on every day. Rather than recreate the wheel inside your team’s wiki, you can reference info that lives in other place. Tettra becomes the hub for all your other information.
With Tettra and Slack, (not to mention all of our other integrations,) you should be able to recreate most of the functionality you’ve come to expect from SharePoint, and give your team a simple, beautifully designed way to communicate, collaborate and share knowledge.
If you’re interested in trying out Tettra, you can sign up for a free account on our site. If you have any questions, please reach out anytime. We love talking to people who care about good documentation and running high-performance teams.