Microsoft has had a massive lead on its competitors in the business software market for years, owning 87.5% of the email and document-creation market in 2018, according to Gartner’s 2019 market research. So it’s not surprising that many teams have adopted SharePoint to manage internal document creation and sharing.
However, SharePoint isn’t always the most user-friendly way to host internal knowledge — it’s slow, it’s hard to find what you’re looking for, and it often doesn’t play nicely with other tools companies rely on to get work done. And since the emergence of newer tools like Google Suite and Slack have made it easier than ever to collaborate on non-Microsoft products, it’s no surprise that many companies are also considering SharePoint’s competitors as well.
So if you’re looking for a system that offers the functionality of Sharepoint in a more flexible, user-friendly package, here are the top SharePoint competitors to consider, based on what other users have experienced firsthand.
9 of the Top Microsoft SharePoint Competitors
To determine which software solutions were the top SharePoint competitors, we looked at reviews on G2 to see which were rated at least a 4.0/5.0 and had at least 30 reviews. Then we analyzed each based on the business solution(s) they provided (not all intranet software offers the same functionality as SharePoint), what reviewers were saying, and what team size was ideal in order to make finding a solution for your business easy.
G2 Rating: 4.5/5.0 (30 Reviews)
Call us biased, but we designed Tettra the way we did for a reason: to be a simpler, more intuitive, SharePoint competitor that centralizes your company’s existing internal knowledge rather than requiring you to recreate it again on another platform. It integrates with tools you’re probably already using, like Slack, Google Suite, Zapier, and more, so that all of your knowledge is captured, organized, and easily searchable in real time.
It’s easy to transition to Tettra from other internal knowledge bases like SharePoint. It can even help you keep older content up to date by reminding you when it may be time to revisit a document that hasn’t been touched in a while.
“We rolled [Tettra] out to about 7 people and now it has become our corporate standard without any training or implementation work. Usually these systems take a lot of onboarding work with your team to get them going, but this was really simple and easy.”
— Mike V.
Mid-Market (51-200 employees)
Who is Tettra best for?
Tettra works best for teams of any size that need an internal wiki for knowledge management without the rigidity that often comes with SharePoint. If you’re using Slack, it’s especially helpful because you can search for answers and update Tettra with new information without ever leaving the platform.
Pricing: Free for teams of five or less, and then $99/month and up for teams of 10+ users
G2 Rating: 4.7/5.0 (101 Reviews)
Simpplr is “today’s modern intranet software.” It’s designed to keep distributed teams aligned and offers a wide range of features like user profiles, employee blogs, internal events calendars, and more to achieve this end. It integrates with many external tools you’re probably using (like Google Suite), but most find integrations with Salesforce and other common enterprise tools to be the most useful.
In practice, Simpplr acts more like a self-contained social network rather than solely as an internal knowledge wiki, though it does incorporate that feature.
“We launched and had immediate engagement from our employees due to the ease of use and familiarity of layout relative to other social media sites used externally. The flexibility of the site has allowed us to create engaging content to greater employee audience as well as targeted audiences, providing a more targeted communication. The social feed is key — allowing employee voice to blend with corporate content keeping things less top-down.”
— Theron W.
Enterprise (1001-5000 employees)
Who is Simpplr best for?
Simpplr works for teams of any size but is best for distributed mid-market and enterprise businesses (50+ employees) that want an internal social network communication tool rather than just a knowledge database. However, customized pricing (see below) can help avoid some of the feature bloat that smaller teams often experience with SharePoint.
Pricing:Starts at $8/user per month, with customization available based on your needs
3. Zoho Connect
G2 Rating: 4.5/5.0 (39 Reviews)
Zoho Connect is an all-in-one company intranet that combines an internal knowledge management system with social-network-style features. It functions similarly to Facebook, including Messenger-like features such as instant messaging and video calls, but it is adapted for the business environment.
Although it integrates with many of the tools you’re using to get work done (Google Suite, Asana, and more), some common tools like Slack will require Zapier.
“[ZohoConnect] is easy to use, has a familiar social media structure, and provides so much more than a Facebook “group” page (and with no fears of advertisers snooping in). Connect is a “full package” provider that accomplishes social media, file sharing, task management, calendar, etc.”
— Randy W.
Who is Zoho Connect best for?
Zoho Connect is best for teams who want internal social networking features in addition to the internal wiki functionality of SharePoint. It’s a great all-in-one solution and works even better if you’re already using other Zoho tools. However, it won’t be best for teams that need a lot of native integrations, because many tools will require Zapier to function.
Pricing:$25/month for 25 users and $1/user per month after that
G2 Rating: 4.4/5.0 (47 Reviews)
Noodle consolidates several IT systems into one intranet tool. It has numerous features, including a knowledge-sharing platform that works like an internet forum, it enables you to run surveys or assign tasks to other people on your team, and it has a document-sharing system that helps you manage internal content.
Noodle also incorporates direct messaging, video calls, and other direct communication tools to make working with your team easy no matter where they are.
“Noodle . . . has a lot of interesting options that at first don’t seem useful but that at some point become indispensable because they are things we use on a daily basis. For example, surveys and polls are perfect for making decisions that do not need a very wide discussion. Forums are ideal to talk about an important topic. Releases are perfect for notifying about a company decision.”
— Jones W.
Who is Noodle best for?
Noodle is best for large enterprises that prefer forum-style knowledge sharing and are fine with a stand-alone system similar to the way SharePoint functions. However, its integrations are a weak point. Pricing can be prohibitive for SMBs compared to SharePoint and other competitors, so feature bloat might still be an issue.
Pricing: Starts at $150/month for 25 users
G2 Rating: 4.6/5.0 (47 Reviews)
Happeo is a complete digital workspace. It’s like four systems in one:
- An internal knowledge base
- A productivity platform
- A social intranet
- A people directory
Happeo’s UX is easy on the eyes and simple to navigate. It helps you connect your team, get work done, and document/disseminate internal information and news quickly and easily. And it integrates several productivity tools businesses are already using (like Slack and Google Suite) right into its productivity platform to help you get work done.
“Happeo is very user friendly and easy to use. The use of widgets for plug-and-play make developing pages a breeze. Being able to integrate both Slack and G-Suite have helped in structuring and streamlining not only internal communications, but it has also helped us get our stored files to be more organized and structured.”
— Joe W.
Who is Happeo best for?
Happeo is designed for mid-market and enterprise companies who prefer to incorporate their productivity platform and intranet into a single system with the functionality SharePoint offers. It will also work best for teams that are already using Google Suite and Slack (the primary integrations).
Pricing: Contact sales.
G2 Rating: 4.6/5.0 (56 Reviews)
ThoughtFarmer incorporates productivity tools and a knowledge-sharing platform into a single intranet solution that helps companies centralize their knowledge and collaborate in real time. It has an extensive feature list, including social-media-style feeds, forums, document sharing and file management, and much more.
ThoughtFarmer integrates with both Google Suite and Microsoft Office 365 (including SharePoint), in addition to a number of other enterprise-level tools. It can also be hosted locally or in the cloud, whichever you prefer.
“The ThoughtFarmer platform demonstrates the thoughtfulness and attention to detail that the entire team brings to their product. It magnifies the power of the software immensely to have it serviced so well. And ThoughtFarmer’s willingness to put development resources into solving each problem and meeting each request is superb.”
— Matt H.
Who is ThoughtFarmer best for?
ThoughtFarmer is best for mid-market and enterprise businesses that need a single, self-contained intranet system that can handle most (if not all) of their internal communications (including the knowledge-sharing functionality of SharePoint). It takes work to get it set up (it’s not an “out of the box” solution), but ThoughtFarmer’s customer service team is highly rated and can even set it up for an additional fee.
Pricing: It depends on where you host your system. Cloud pricing starts at $10/user per month and decreases $2/user for every additional 100 users. On-premises (U.S.) pricing starts at $119/mont for the first 249 users.
G2 Rating: 4.6/5.0 (129 Reviews)
Blink is a social intranet tool designed to help businesses keep their workers aligned and engaged. It’s built around a social-media-style news feed and has a large list of useful features that make internal communication easy, including an internal content management system and the ability to create custom micro-apps right in the platform.
While Blink isn’t necessarily designed for a specific industry, transportation companies heavily rely on the platform. It integrates with most tools that teams are using, including Google Suite, Office 365, and Zapier. The enterprise plan includes Salesforce and Jira integrations as well.
“I love that Blink can replace several systems, as it is not only a chat system, but a place to put out news and a well-organized intranet. It was important that whatever we chose served as a one-stop-shop and I believe that we accomplished that by choosing Blink.”
— Christi K
Mid-Market (501-1000 employees)
Who is Blink best for?
Blink is best for transportation companies but works great for businesses of all sizes in other industries, too. It’s the most affordable SharePoint competitor on this list on a per-user basis, and the features/integrations you get for the price you pay are extensive. It’s not the best system for an internal wiki, and it won’t be ready to go right out of the box, but once set up, it works great for internal communication.
Pricing: Starts at $3.40/user per month
G2 Rating: 4.7/5.0 (57 Reviews)
OnSemble by PassageWays acts like a digital office that connects your company virtually when employees are spread out. It’s an intranet portal that is completely customizable without any coding at all (except for some integrations) — simply drag and drop elements to build pages.
In addition to helping you manage documentation, OnSemble includes instant messaging, a social-media-style news feed, a user directory, a forum, and more.
“The content management system (CMS) provides a number of widgets to create and manage an internal website (aka, Intranet). With the recently released upgrades, great improvements have been realized in capability and performance. And, one feature that I especially like is the site analysis functions to track page utilization. Oh, and the support team… Primo!”
— Keith M.
Who is OnSemble best for?
Financial institutions, like banks or credit unions, are the companies that primarily use OnSemble, because that’s the industry it was born from. It takes time to set up, so it’s not ideal for businesses that need an out-of-the-box solution. But since it’s fully customizable, it’s still a great upgrade from SharePoint in terms of usability for many industries outside of the financial sector.
Pricing: Contact sales
G2 Rating: 4.4/5.0 (94 Reviews)
Jostle is an intranet platform that focuses on connecting and organizing three things in one place: news, people, and files. It’s unique in that its pricing packages let you choose the features your team needs in an intranet platform, giving you the ability to customize the functionality you pay for on a per-user basis.
Features include team discussions, a knowledge library, a visual directory, and more. It also integrates with Google Suite, Office 365, and a number of other tools you might be using (note: some integrations aren’t available in the base package).
“Jostle offers an intuitive user interface that requires nominal training for employee users, and a very robust set of tools for administrative-level users. The various sections of the site and terminology used across the platform are well thought-out, which ensures quick and broad adoption. There is plenty of opportunity for customization to meet the unique requirements of most companies.”
— Peter P.
SVP Marketing and Communications
Enterprise (1001-5000 employees)
Who is Jostle best for?
Jostle works well for teams of any size, since the pricing and feature offerings are so flexible. It’s great for teams that want a more robust intranet (rather than just an internal knowledge-sharing platform like SharePoint) but still want to keep things simple and intuitive. It’s also great for teams that want something that has a social media feel to it.
Pricing: The base package starts at $9.33/user (minimum of 15) and decreases with additional volume
How to Choose from the Top SharePoint Competitors
Internal knowledge sharing is about so much more than simply telling your team what to do — it’s about creating a shared understanding that’s easily accessible and searchable.
Organizations that do this effectively are 3.5x more likely to outperform their peers. However, the best way to create this shared understanding will vary from business to business, based on size, existing internal processes, and growth trajectory.
So if you’re trying to choose the best alternative to SharePoint for your team, we recommend starting with these questions:
- What are you doing today to keep your teams aligned?
- Where does your team most struggle with internal communication?
- What tools are you using to collaborate on a day-to-day basis?
- Would replacing your internal communication tools with a single piece of software make sense? Or do you just need one that integrates with your current tech stack? Or do you need both?
Finally, keep in mind the size of your business and how fast you’re growing. If you’re adding people to your team regularly, it’s important that the SharePoint replacement you choose be able to grow and pivot as quickly as you do. After all, your internal knowledge is only as useful as it is relevant!
If you’re interested in trying out Tettra, you can sign up for a free account on our site. If you have any questions, please reach out anytime. We love talking to people who care about good documentation and running high-performance teams.