For over a decade, Atlassian’s collaboration and wiki tool, Confluence, has been a staple in most product and engineering team’s tech stacks. However, new alternatives to Confluence have sprung up over the past few years that have adapted with people’s dramatically changing needs and are ultimately better suited for them.
To help you identify the internal wiki that’s right for your company and needs, we’ve put together a list of 11 Confluence competitors that have at least a 4 out of 5 rating and 15 reviews on business software review site G2.
Why you may want a Confluence alternative
Before we jump into the alternatives for Confluence, let’s take a step back and consider why you might want to make a switch. It’s a big decision that requires substantial thought and analysis. Here are three reasons why you might consider making a switch.
You switched to Slack from HipChat or Stride
Confluence is built to work with the “Atlassian Stack,” specifically JIRA and the recently discontinued HipChat. Many teams have switched from the now-defunct HipChat to Slack, so using Confluence could create silos within your organization. Yes, Confluence does have a Slack integration, but it is not as robust as some of the Slack integrations that other alternatives to Confluence offer.
You want more people to use your internal wiki
While Confluence and other Atlassian products are beloved by technical folks, non-technical colleagues often struggle to use them. If you want a tool that your whole company can intuitively use, you may need to make a switch.
You want a more lightweight, efficient knowledge sharing solution
Chances are that your team would love to use work tools that are as simple as the ones they use at home, like Facebook, Gmail, and Dropbox. Easy-to-use tools are better for your company and teams. When tools are intuitive, people are more likely to use them and will likely have fewer questions about how to use them. If Confluence’s analytics dashboard shows that your team isn’t engaging on your wiki like they used to, it might be time to switch to something that’s more user-friendly.
What are the Free Confluence Alternatives?
It’s a reality that none of us have unlimited software budgets. Finding free software matters to your bottom line and makes you look good to the rest of yoru team. Not to mention, testing a knowledge management tool before committing thousands of dollars per year to buy it is the smart move.
To make your research easier, we’ve compiled a list of all the free alternatives to Confluence and how much each one costs for teams of 15 people on entry level plans.
|Product||Free plan||Cost for 15 licenses|
|Tettra||up to 5 users||$50/month|
|Guru||up to 10 users||$126/month|
|Notion||for personal use||$120/month|
|Slab||for 14 days||$80/month|
|Slite||up to 50 documents||$120/month|
|Zoho Wiki||up to 3 users||$45/month + $5/wiki/month|
11 of the Best Confluence Alternatives
Of course, price isn’t the only factor when choosing software. Usability, features, and integrations with your existing tools all matter when choosing the right tool for your team to share knowledge. Luckily, we’ve put together a list of all the Confluence alternatives out there.
We’re obviously partial to Tettra, (more on why below!), but we want to give you the full lay of the land.
There’s no one-size-fits-all solution when it comes to a great documentation product, so check out the Confluence alternatives below and find out which one is the right one for your organization. We’ve ranked them by their rating on G2.
1. Tettra + Slack
G2 Rating: 4.5/5 (30 Reviews)
We didn’t want Tettra to be just another product in a silo. Instead, we wanted it to be the glue that connects every tool and every employee with each other. That’s why we built Tettra to be simple, smart, and connected.
By keeping track of content that should be updated or archived and integrating with 18 other software solutions, Tettra helps your whole team stay up-to-date with the most important information, no matter where it lives.
Our most popular integration is our Slack integration. Thousands of teams use it, and while you can certainly use Tettra without Slack, our Slack integration helps everyone keep a finger on the pulse of their team’s knowledge.
Slack’s greatest strength is how easy it makes it for teams to add a message into a channel (AKA chat room), whether it’s an actual message from a human or a notification from a bot. But since it’s so easy to send messages, channels tend to get crowded and it’s hard to save that useful content for your team to access later. A lot of important information gets shared, but there’s no central place to store it.
With Tettra, though, you can curate your team’s knowledge in one centralized repository, and then search for it right in Slack. Tettra’s integration with Slack allows you to recreate most of the functionality you’ve come to expect from Confluence and give your team a simple, beautifully designed way to communicate, collaborate, and share knowledge.
G2 Rating: 4.5/5 (557 Reviews)
From Google Docs to Slack threads, Guru combines all your information and expertise into one place, creating a single source of truth for your company.
With their intuitive-yet-potent editor, you can document knowledge from scratch or import it. Guru can also detect and flag any duplicate documents; suggest subject matter experts from within your company to verify the accuracy of your documents; and foster collaboration through its chat functionality.
Additionally, Guru has 38 integrations with other software you likely use already in your stack, such as G Suite, Slack, Okta, and many more.
G2 Rating: 4.4/5 (228 Reviews)
Bloomfire flattens information hierarchies and gives everyone at your company access to the same knowledge regardless of their department or role. This helps you smash your company’s silos and better align your teams.
One of Bloomfire’s top features is its Deep Search functionality. By leveraging artificial intelligence, it can index every single word in all your documents and automatically generate tags to optimize them for search. This helps you easily find whatever you’re looking for. Bloomfire’s Deep Search feature even transcribes your videos, enabling you to pinpoint a certain keyword or phrase in the video.
With their bulk importing and exporting feature, you can also keep your wiki’s documents up-to-date and archive any outdated or irrelevant documents.
G2 Rating: 4.4/5 (98 Reviews)
Notion is a sleek knowledge management software that makes using a wiki fun and engaging.
A huge reason why people love using Notion is for its ease of use. Boasting drag-and-drop and page nesting features, you can seamlessly organize your documents however you’d like, boosting their readability.
Notion’s Mention feature also keeps teams engaged. In all your documents, you can mention your team members anywhere on the page, which will send them a notification. You can also share documents with external collaborators or make them public to anyone.
Additionally, you can embed over 50 apps inside your Notion documents, turning your wiki into your company’s go-to-source for all types of knowledge.
G2 Rating: 4.6/5 (19 Reviews)
Slab is an internal wiki that prioritizes topic hierarchy and organization features. With Slab, you can organize your documents by topic and even categorize them by multiple topics, allowing your team members to understand the context behind each document in your wiki before they even read them.
When creating documents in Slab, you can use their collaborative editor to work on the same document simultaneously. You can also add media items, interactive widgets, and third-party embeds to boost your document’s ability to engage.
Additionally, Slab’s search function is just as powerful as their organization and editor features. It can return the most relevant results as you type and indexes content within your integrations, giving you access to all your information in one place.
G2 Rating: 4.7/5 (21 Reviews)
Slite is like the Slack of internal wikis. By organizing your documents in channels that can be set to public or private, your teammates can easily find the knowledge they need. Slite also bolds channels when someone creates a new post, so you can stay updated on everything going on within your team and your entire company.
Another one of Slite’s best offerings is its company wiki template. Instead of building your wiki from scratch, Slite provides an example of what your wiki could look like, guiding you along the way as you structure it.
After modeling your wiki after Slite’s template, you can create documents with their collaborative editor, track any revisions to your documents, and restore documents to their previous versions.
7. Zoho Wiki
G2 Rating: 4.1/5 (34 Reviews)
Zoho Wiki is a robust internal wiki that lets you create workspaces that operate as their own wikis. Whether you want to create a workspace for each region your company operates from or one for each of your teams, all your workspaces will have their own administrative controls, security, and customization tools.
If you decide to use Zoho Wiki, you’ll have to designate someone as the administrator of each workspace. They’ll create, add, and manage users in your workspace and control who can view, edit, delete, or comment in it. This allows you to share knowledge with specific people, a group, or your entire company.
Zoho Wiki is also customizable. You have complete control over your branding, so you can set logos, header and footer styles, colors, and panel positions.
G2 Rating: 4.1/5 (56 Reviews)
Obie isn’t just an internal wiki — it’s also a virtual assistant. After connecting Slack to Obie, it can actively alert your team about anything that’s out of whack in your wiki.
For instance, when knowledge is outdated, Obie will notify the appropriate subject matter experts and content owners to update the document and verify its accuracy. Obie can also answer your questions and send you relevant information in Slack; automatically pinpoint workplace requests and resolve them; and produce analytics and insights reports that identify your most helpful documents.
Additionally, Obie’s Slack integration allows it to search through the messaging app to find the answers to your questions that might not be in your wiki.
G2 Rating: 4.0/5 (66 Reviews)
Geared toward enterprise companies, Huddle has basically every feature your company might need to stay in sync, including file storage and collaboration tools.
Their file storage tools include file sharing, which allows you to set internal and external access rights, and file requesting, which allows you to request up to 500 files from colleagues and clients at a time.
Huddle’s collaboration tools help you manage your tasks, documents, and approvals. They also offer version control, which means you can restore documents to their previous state. Additionally, Huddle’s mobile apps let you work in your wiki from any device.
10. G Suite
G2 Rating: 4.5/5 (282 Reviews)
It’s no surprise that over five million businesses use G Suite. It includes Gmail, Google Hangouts, Google Chat, Google Docs, Google Drive, Google Calendar and many other Google products. G Suite basically gives you everything you need to collaborate seamlessly with your team.
The one area Google Apps tends to break down is centrally organizing all the content your team creates as they collaborate. For the world’s best search company, finding the right Google Doc in a busy team Drive can be pretty challenging. While G Suite has many strengths, it’s difficult to organize all of your team’s documents and emails into one centralized repository that everyone can easily access.
If you can’t get off Google Drive and Docs, you might want to check out You Need A Wiki. The product allows you to easily turn your existing Google Drive into a browsable wiki. It’s lacking some important features like search, ticketing, mentions, and a Slack integration, but it can work well in a pinch.
G2 Rating: 4.4/5 (10,535 Reviews)
Dropbox is most well known for their easy-to-use cloud file-storage systems, but what you may not know is they entered the same company collaboration space with the launch of Dropbox Paper in 2017. Dropbox and Paper work well together, enabling you to store your files on Dropbox’s servers and write updates to your team in their innovative Dropbox Paper editor.
The caveat here is that Dropbox and Paper might not match the feature set that you’re using in Confluence. Also, neither tool has features that give you easy access to your messaging tool, nor do they have a means of making sure that team members can regularly update the content stored there.
Finding the right Confluence alternative for you
There’s plenty of internal knowledge sharing software to choose from other than Atlassian’s Confluence, which can make picking one quite overwhelming. However, after reading this article, we hope you develop a clearer understanding of what solutions make the most sense for your company.