We all know that team management is crucial to the success of any corporation, whether it’s a small business, growing startup, or a large company.
However, managing a team can be overwhelming, especially when it comes to staying organized and keeping everyone on the same page.
Just take a look at these statistics from a recent survey conducted by Microsoft:
- 59% of people feel like the tools they use do not align with their preferences
- 64% of people want their tools to be compatible with one another
- 7 in 10 say inaccurate data and the inability to share data are frustrating challenges
Numerous team management software solutions are available that can help with knowledge management, communication, collaboration, and task management. How you set them up depends on you and your team to get the most out of each.
What are the benefits of team management software for your business?
- Communicate in fewer places: With team management software, team members can communicate with each other in a centralized location, eliminating the need for multiple communication channels like email, instant messaging, and phone calls. This can help reduce communication errors, ensure everyone is on the same page, and save time.
- Do better work: Team management software allows team members to manage tasks and projects more efficiently by assigning tasks, setting deadlines, and tracking progress. This can help ensure that projects are completed on time and within budget.
- Collaborate: Team management software enables team members to collaborate on real-time projects, regardless of location. This can increase team collaboration and improve the quality of work.
- Get data insights: Team management software can provide valuable insights into team performance, allowing managers to identify areas for improvement and optimize team workflow.
- Access from anywhere: Many team management software solutions are cloud-based, meaning team members can access them from anywhere with an internet connection, making remote work easier.
Popular Team Management Tools and Their Best Features
1. Tettra
Best used for: Internal knowledge base & knowledge management
A single source of truth for communication and information breaks down silos and drives consistency among your teams.
Tettra is a knowledge base to store answers to commonly asked questions and a definitive place for your top policies and processes.
If a question gets asked in Slack, you can reply by creating a Tettra page and then notifying that person in Tettra and Slack.
Tettra is the place for team members to find answers instead of bothering another team member with endless Slack pings.
The shoulder-tapping is eliminated and the company knowledge is saved.
Each of those answers can be verified by your internal subject matter experts, too, ensuring that the answer is correct.
Compare this to Google Docs or Notion, where collaborative editing is allowed. Those tools are great, but not for knowledge management.
Best Features
- AI for instant answers from your knowledge base. Learn more.
- Q&A workflow to capture questions
- Knowledge base to document answers
- Knowledge management features to keep content up to date.
- Integrations with chat tools to make sure your team actually uses Tettra
Review
“We use Slack and Tettra hand-in-hand. That makes finding information seamless.”– Recteq Grills
2. Slack
Best used for: Team messaging
Slack is a team messaging platform enabling teams to communicate effectively. With Slack, teams can send messages, share files, and collaborate on real-time projects. It’s particularly useful for remote teams or teams that work across multiple time zones.
Best Features:
- Customizable notifications
- Integration with other apps, such as Google Drive and Trello
- Threaded conversations to keep discussions organized
Review:
Slack has been essential for communication and coordination in daily work. The tool made sharing documents, setting reminders, scheduling meetings, and making video calls easy. Communication was fluid, and there were no problems coordinating tasks even though we were in different locations.”
– G2
3. Microsoft (MS) Teams
Best used for: Team messaging
Microsoft Teams is a team messaging platform that integrates with other Microsoft products, such as Outlook and Office 365. With Teams, teams can communicate and collaborate in real-time, share files, and organize meetings.
Teams Best Features:
- Integration with other Microsoft products
- Video conferencing and screen sharing
- Collaborative document editing
Review:
“Teams is the most widely used collaboration tool today. Overall experience is quite good with just a few improvements that can be made. Additionally, it would be great if they could reduce the prices slightly.”
– Capterra
4. Asana
Best used for: Team projects
Asana is a project management platform that enables teams to manage projects from start to finish. With Asana, teams can create tasks, set deadlines, and track progress. It’s particularly useful for teams that work on complex projects that require multiple tasks and deliverables.
Asana Best Features:
- Customizable project templates
- Integration with other apps, such as Zapier and Slack
- Task dependencies to ensure that projects stay on track
- Integrate Asana with Tettra
Review:
“I have the ability to rank what is most important vs least important, and I love that I can create subtasks for each task. It’s like having a task to do the laundry, but knowing you’ll have to: Subtask 1 – fold the laundry, and Subtask 2 – put the laundry away. It’s nice to be able to lay out specific sub-tasks!”
– G2
5. Trello
Best used for: Team task management
Trello is a project management software that enables teams to manage projects using a visual board. With Trello, teams can create tasks, set deadlines, and track progress using cards and lists. It’s particularly useful for teams that want a simple and intuitive project management tool.
Best Features:
- Drag-and-drop interface for easy task management
- Integration with other apps, such as Zapier and Slack
- Customizable task labels and checklists
Review:
“We use it to keep track of the tasks with the different work teams and check if the Marketing department’s dissemination strategies are functional. It is very easy to create/delete tasks or move them to different boards, which helps us to keep our pending tasks in order. A point in favour of Trello is that it allows you to easily add collaborators to any board, and you can also convert these boards into private ones.
– Capterra
6. Notion
Best used for: Team projects & knowledge
Notion is a project and knowledge management platform enabling teams to create and collaborate on projects and documents. With Notion, teams can create notes, wikis, and databases and share them with their team. It’s particularly useful for teams that want a flexible and customizable project management tool.
Best Features:
- Customizable templates for notes and databases
- Integration with other apps, such as Zapier and Google Drive
- Real-time collaboration on notes and documents
Review:
“We use the Notion app for our office Wiki. Our policies, procedures, documents, schedules, and other essential tools can be available to our entire team. I love the UI and the focus on aesthetics that Notion brings to the software.”
– G2
7. Coda
Best used for: Docs & Databases
Coda is a document and database management platform that enables teams to create and collaborate on documents and databases. With Coda, teams can create custom templates, automate workflows, and share documents with their team. It’s particularly useful for teams that want a powerful and flexible document management tool.
Best Features
- Customizable templates for documents and databases
- Integration with other apps, such as Zapier and Slack
- Real-time collaboration on documents and databases
Review:
“I’ve been using Coda since the closed beta, and I’ve been blown away by their vision for the future and the speed with which they’re implementing new functions.” – Capterra
8. Confluence
Best used for: Knowledge Management
Confluence is a knowledge management platform that enables teams to create, organize, and share knowledge. With Confluence, teams can create wiki pages, blogs, and knowledge bases and share them with their team. It’s particularly useful for teams that want to share knowledge and collaborate on ideas.
Best Features:
- Customizable templates for wiki pages and blogs
- Integration with other apps, such as Jira and Google Drive
- Real-time collaboration on wiki pages and blogs
Review:
“It is an easy-to-use platform for recording knowledge/information and documentation for your company, projects, processes, etc. It’s easy to use, fast, aesthetic, and provides a wide range of shortcuts beginning with slashes (e.g., /code for a code block, etc.).
– G2
9. Guru
Best used for: Knowledge Management
Guru is a knowledge management platform that enables teams to create, share, and verify knowledge within their organization. With Guru, teams can create knowledge cards, share them with their team, and verify that the information is up-to-date. It’s particularly useful for teams that want to ensure their knowledge is accurate and up-to-date.
Best Features:
- AI-powered knowledge suggestions
- Integration with other apps, such as Slack and Salesforce
- Verification workflow to ensure the accuracy of knowledge
Review:
“Simple to use, easy to update, and way better than Google Drive. Guru is a powerful tool and especially good for new team members.”
– Capterra
10. Sharepoint
Best used for: Knowledge management & intranet sites
Sharepoint is a collaboration and knowledge management platform that enables teams to create, organize, and share information. With Sharepoint, teams can create intranet sites, knowledge bases, and document libraries and share them with their team. It’s particularly useful for teams that want to centralize their knowledge and collaborate on projects.
Best Features:
- Customizable templates for intranet sites and document libraries
- Integration with other Microsoft products, such as Teams and Office 365
- Powerful search functionality to find information quickly
Review:
“Microsoft SharePoint is the best platform for collaboration and content management. It is an excellent tool for managing documents, providing a central system for all documents related to a project and team. It is best in the search engine to easily find content across sites and documents.”
– G2
11. Fellow
Best used for: Meeting Notes
Fellow is a meeting management platform that enables teams to create and share meeting notes, agendas, and action items. With Fellow, teams can manage their meetings more effectively and ensure everyone is on the same page. It’s particularly useful for teams that want to improve their meeting productivity.
Best Features:
- Automated meeting agendas and action items
- Integration with other apps, such as Slack and Google Calendar
- Real-time collaboration on meeting notes
Review:
“Fellow is an easy-to-use and helpful tool that every manager should have! I have to juggle a lot between clients and different tasks, and it’s so helpful that I have access to all my action items and tasks in one place. I do love as well the private notes section, and I use it quite frequently during calls.
– Capterra
12. Range
Best used for: Meeting notes & standups
Range is a meeting management platform that enables teams to create and share meeting notes, agendas, and action items. With Range, teams can manage their meetings more effectively and ensure everyone is on the same page. It’s particularly useful for teams that want to improve their meeting productivity and team communication.
Best Features:
- Automated meeting agendas and action items
- Integration with other apps, such as Slack and Google Calendar
- Real-time collaboration on meeting notes
Review:
“Easy, fun, and delightful: An amazing tool that improves collaboration and workplace happiness”
– G2
13. Quip
Best used for: Notes with Salesforce
Quip is a collaboration platform that enables teams to create, share, and collaborate on notes and documents. With Quip, teams can create notes with Salesforce and share them with their team. It’s particularly useful for teams that use Salesforce and want to collaborate on notes and documents.
Best Features:
- Integration with Salesforce
- Real-time collaboration on notes and documents
- Chat functionality for team communication
Review:
“I am quite happy with it. Everything is there, and it’s secure, and I’m always adding to it, making it more valuable for me and my team every day. Especially when I can pull up costs or ideas out and about.”
– Capterra
14. MeisterTask
Best used for: Task Management & Project Organization
MeisterTask is ideal for enthusiasts of Kanban-style project management, offering a practical and enhanced approach to visual task organization. As a cloud-based platform, MeisterTask centralizes tasks, notes, comments, deadlines, and more, all under the intuitive structure of Kanban boards. It’s designed to streamline the workflow with flexibility and ease.
Best Features:
- Effortless task assignment complemented by real-time progress monitoring.
- Customizable Kanban boards that adapt to your project management needs.
- Unlimited automated workflows to minimize repetitive tasks.
- Gantt-chart timelines for a visual overview of schedules and assignments.
Review:
“The program is visually elegant, simple to use, and has all of the features required to get started in the free edition. I really enjoy the fact that I can add comments, links, tags, and checklists to each task entry. I can divide projects and assign duties to team members.” – G2
15. Hive
Best used for: Collaborative Project Management
Hive presents itself as a dynamic project management solution perfect for teams that operate online, whether they’re fully remote, in-office, or adopting a hybrid approach. For solo users or duos, Hive Solo is the go-to choice with its complimentary plan that delivers robust project management tools.
Its intuitive design ensures a smooth setup so teams can hit the ground running. Hive comes packed with all the essential features for task management and team collaboration, keeping everyone coordinated and productive from any location.
Best Features:
- Project action cards that offer comprehensive task organization.
- Gantt charts to visually track project timelines and progress.
- A wide array of app integrations to streamline your workflow.
- Real-time collaboration with built-in chat and email functionalities.
- An analytics dashboard providing a snapshot of project metrics and status.
Review:
“Hive is a game-changer in project management. Its user-friendly interface ensures seamless navigation, while implementation is straightforward. The responsive customer support is a huge plus. Hive’s adaptability caters to projects of all complexities, and its feature-rich toolkit covers every aspect of project management. Integration with third-party apps is smooth. It’s a must-have for teams aiming for efficiency and collaboration.” – G2
Get more info about team management & documentation from Tettra:
- The top process documentation software tools
- Why you need project documentation
- How to build effective product documentation
- How to document your processes
- The types of business process documentation you need
- How good team documentation boosts productivity
- 15 best online documentation tools
Why do you need different types of team management tools?
While having the best team management software is essential for effective team collaboration, it’s important to note that not all team management software is created equal. Different types of software can offer unique benefits that can help manage various aspects of team management more effectively. Here are some of the different types of software that can be useful for managing your team:
- Project Management Software: Project management tools are specifically designed to manage projects from start to finish. They help with task management, resource allocation, scheduling, and tracking progress. These tools can be particularly useful for teams that work on complex projects that require multiple tasks and deliverables.
- Internal Communication Software: Communication platforms focus on facilitating communication among team members. They include tools such as instant messaging, video conferencing, and email. Communication platforms are particularly important for remote teams or teams that work across multiple time zones.
- Time Management Software: Time management software helps teams manage their time effectively, including tracking time spent on tasks, monitoring workloads, and scheduling appointments. This software can be particularly useful for teams that work on multiple projects or have tight deadlines.
- Human Resource Management Software: Human resource management software manages employee data, such as performance evaluations, vacation requests, and attendance tracking. This software can be particularly useful for larger organizations with many employees.
- Knowledge Management and File Sharing: Knowledge management tools like Tettra and Google Drive allow team members to share and collaborate on files in real-time. These tools can be particularly useful for teams that work on collaborative projects and need to share large files.
How do you Choose the Right Business Management Software?
Choosing the right business management software is a crucial decision that can significantly impact the efficiency and productivity of your business. Given the vast array of tools available in the market, it can be quite daunting. However, keeping the following factors in mind can streamline your decision-making process:
1. Understand your business needs
Every business has its unique set of needs and challenges. Therefore, it’s essential to identify your business’s specific requirements before deciding on a tool. Ask yourself: What tasks or processes do I need to streamline? What goals am I trying to achieve? The answers to these questions will help guide your choice of software.
2. Evaluate the features
Once you’ve identified your needs, look for a tool with features aligning with these requirements. Consider aspects such as project management, task assignment, team collaboration, document management, financial management, and customer relationship management.
3. Is it easy to use?
Regardless of how comprehensive or powerful a tool is, your team might need to be more user-friendly to use it, lowering overall productivity. Opt for software that’s intuitive and easy to navigate.
4. Flexibile and scalable
As your business grows, your management needs will evolve. The software you choose should be flexible enough to adapt to changing requirements and scale with your business.
5. What do you need to integrate?
In today’s interconnected digital landscape, your business management software should integrate smoothly with other tools you use, such as email clients, CRM software, accounting tools, etc. This integration can enhance efficiency by providing a more unified platform for your business operations.
6. Pricing
While investing in good software is essential, it must fit within your budget. Look at the pricing structure of each tool — does it charge per user or offer unlimited users? Are there additional costs for premium features? Make sure you understand the pricing before committing.
7. User reviews and ratings
Finally, consult user reviews and ratings on trusted platforms like G2. These reviews can offer real-world insights into the pros and cons of each software, helping you make a more informed decision.
Ready to create your internal knowledge base? Start with Tettra.
